Stack Audit & Spend Analysis
We map every tool your company pays for, who uses it, how much it costs, and what it actually does. Delivered as a full inventory with utilization data, spend by tool, and consolidation recommendations.
02 · SaaS 80+ tools managed
Your tool stack, managed like it matters.
We audit, rationalize, and operate your entire SaaS environment — so your team always has the right tools, at the right cost, working together.
80+ tools in active rotation
Tool Category Seats Status
Linear Project mgmt 34 / 40 OK
Figma Design 22 / 25 Negotiating
Datadog Observability — Action
Notion Docs 89 / 100 OK
Slack Comms 120 / 150 OK
Loom Video 4 / 25 Downsize
GitHub Source 64 / 80 OK
1Password Secrets 120 / 120 OK
SaaS sprawl is quiet and expensive.
It starts with one tool per problem, one subscription per team, and before long you have 80 active tools, 20 unused ones, and a renewal calendar nobody is tracking.
Meanwhile, integrations break silently, workflows get manual workarounds, and nobody has a clear picture of what the company actually runs on.
Digital MW takes ownership of your SaaS environment as a managed function — not a one-time cleanup, but an ongoing discipline.
Inside the stack
Every license, every integration, every renewal — one ledger.
We track every SaaS subscription your company runs on — who uses it, what it costs, when it renews, and which integrations sit on top. Stop discovering tools the week the invoice arrives.
- Tools tracked
- 80+ avg
- Typical savings
- 15–30% spend
- Renewals
- 90-day notice
- Provisioning
- Day-0 ready
Complete SaaS lifecycle management.
License Management & Renewal Negotiation
We track every renewal date, negotiate before they auto-renew, and ensure you're on the right tier for your actual usage. Procurement discipline most startups don't have in-house.
User Provisioning & Offboarding
Every new hire properly provisioned from day one. Every departure triggers a complete offboarding sweep: account deactivation, license reallocation, data handling per retention policies.
Integration Architecture & Automation
We design and maintain the integrations connecting your tools. Native, Zapier, Make, or direct API depending on what's appropriate.
Tool Evaluation & Procurement
When your team needs a new tool, we manage the evaluation — requirements gathering, vendor comparison, trial coordination, contract review before purchase.
Ongoing IT Helpdesk
First point of contact for tool-related issues. Keeps engineering and operations out of support queues; gives your team a reliable place to go.
What working with us looks like.
Audit & Discovery
Full inventory of your SaaS stack. We review all subscriptions, access levels, usage data, and renewal dates. Written audit report with findings and a prioritized action plan.
Cleanup & Rationalization
Execute the recommendations: cancel unused tools, consolidate overlaps, right-size licenses, build the provisioning and offboarding processes that will govern things forward.
Management & Optimization
Monthly SaaS report — spend, renewals, access changes, integration status. New tools through our evaluation. Renewals handled proactively.
Concrete deliverables. Every month.
Full SaaS inventory and ongoing registry
Renewal calendar with 90-day advance notice on all contracts
Defined provisioning and offboarding workflows
Monthly spend report and optimization recommendations
Dedicated point of contact for all tool-related questions
Integration monitoring and maintenance
Frequently asked questions
How do you get visibility into all our tools?
We combine SSO/identity provider data (if available), finance and expense exports, and direct interviews with team leads. The inventory is built from multiple sources and verified.
What if some tools are owned by specific teams who don't want to give up control?
We work within existing structures. The goal isn't centralization — it's visibility, waste reduction, and consistent security and offboarding. Most team leads appreciate someone handling renewals and negotiations.
Do you handle security for SaaS tools?
We configure tools to security best practices (SSO enforcement, MFA, session policies) and ensure offboarding is complete. For deeper identity and access management, this connects with our Infrastructure service.
What's the typical savings on a SaaS audit?
Varies by company size and stack maturity. Companies between 30 and 200 employees typically find 15–30% of SaaS spend that can be reduced or eliminated without impacting operations.
Can you help with tools we're considering adding?
Yes — tool evaluation and procurement support is included. Bring us in before you sign anything.